Massachusetts Youth Soccer is very pleased to announce that Mike Singleton has been appointed as our new Executive Director, effective immediately.
Mike has been with the organization for over 7 years, first as the State Head Coach and Director of Coaching and then more recently as the Associate Executive Director. Having worked in both these capacities, Mike has a thorough knowledge of our organization and its membership, and is enthusiastic to hit the ground running.
The Board of Directors is confident that that his combined experience with issues relating to both technical and administrative aspects of the game will bring an encompassing vision to all matters and issues facing Massachusetts Youth Soccer and will assure we serve the needs of our membership to the best of our abilities.
Ted Ritchie, President of Massachusetts Youth Soccer said: “Mike’s familiarity with our organization’s particular needs and direction, and his vision for the future growth of Massachusetts Youth Soccer, make him a terrific leadership choice. I look forward to working with him.”
ROSTERS & PASSCARDS
Blank roster forms are available on the MASC and Mass Youth website. Passcards are available either from the MASC registrar or can be obtained directly from Mass Youth Soccer via on-line request form.
Below is some information for those who are registering for the first time, or have maybe just forgotten what to do.
PASSCARDS:
1. The signature on the back of the card must match the name on the front exactly, as well as the roster. All passcards must be typed.
2. Rip the cards apart. Do not send the blue membership half. Put the cards in alphabetical order and either rubber band them together or put them in a small envelope.
3. In
4. Coaches and managers must have passcards also. They use the same cards as the players, but it should say "coach" in the birthdate slot.
5. Pictures must be glued to the cards where it says "attach photo here." No paperclips or staples. Do not use tape as it sometimes melts in the laminating process
6. Black & white photos can be used but please note that if you are participating in a Maple qualifying tournament, Maple does not accept black and white photos.
ROSTERS:
1. Rosters must be signed by the coach and the club registrar before they are sent to the MASC registrar. If you do not have a registrar than it is the coach's responsibility to check the birth certificates and Mass Youth Soccer affiliation forms and sign the Club/Town Certification box. Do not send these forms or birth certificates with the passcards.
2. All rosters must be signed by the MASC registrar whose address is listed on our website. Three copies must be sent to the registrar with the passcards.
3. Copies of the signed roster must be taken to the game and given to the referee and opposing coach.
4. If you have an out-of-state player on your roster a permission for them to play in
5. All rosters must be typed.
6. Out-of-state teams use rosters and passcards from their home state.
7. There is no limit to the number of players on rosters for U10 and U12s. Rosters for U11-U14 may have a maximum of 22 players. HS age teams ( U15–U19 ) may roster 26 players.
8. Please note that if your team is state cup declared, state cup requirements may differ from Masc policy. It is up to each team to insure that they are aware and are adhering to state cup rules for their home state.
Adding and Removing Players
Once a player is on your roster they cannot be removed (dropped) without a Player Status Form, found on the Mass Youth website and also on the MASC website under forms. The player status form MUST BE SIGNED BY THE PARENTS and submitted to the club. The club will then forward the copies to MASC along with a separate roster listing the player or players as drops. A player must remain on the team roster until the Player Status Form is completed. Player Status Forms must be completed even if the player has never played a game with your team.
A player may transfer between teams at any point in the season until the roster freeze deadline in May. The same Player Status Form is used and the same procedure is followed as for a drop. Transfers do not have to be signed or approved by the losing team. You will, however, need to complete the Player Status Form and a new roster with the players listed on the bottom as transfer. Masc allows unlimited transfers during the season but if you are qualified for State Cup, please be advised that you must abide by State Cup guidelines which allows only five transfers per year. (fall and spring). A transfer is only counted against the team gaining the player.
Players may be added at any point in the season until the roster freeze deadline in May. You do not need to complete a Player Status Form unless this player was on another team (or club) roster.
A player who moves between two teams in the same club counts as a transfer. If the team is playing in State Cup they may not move back to their original team until the soccer year is over.
You must submit two copies of your roster at game time - one for the referee and one for the opposing coach. You may blank out the phone numbers & town on these rosters if you wish. If your official roster has more than two pages you may combine them unto one page, but it must indicate that it is a "Game Day Roster" and it must be signed and verified by your registrar. Please note, every time you make a change you will add a new page to your “official roster”. One change will equal 2 pages. Two changes will equal 3 pages etc.
Notification of all game schedule changes and cancellation will be posted on the MASC web site, http://www.MASoccerConference.org/, no later than 9:00AM on the day of a game. The field coordinator should notify the MASC director and Referee Coordinator as early as possible in the event of a field closing by phone and email. After 9:00AM on the day of the game, the referees shall determine the suitability of a field for play.
It is the responsibility of every team which has not been officially notified of postponement due to unplayability to appear at the scheduled time and place, ready to play, regardless of apparent weather conditions. In case of doubt, go with your team to the field.
Notification of Postponement due to Unplayability. It is the sole responsibility of the Club declaring a field unplayable, once it is satisfied that the declaration is permissible, to notify the MASC Director or Administrator and the coach or manager of each of the involved teams (including all visiting teams) in a timely fashion, having due regard for the need of each of these officials to notify others in their turn. If a field or fields are declared unplayable at a time when visiting teams are, of necessity, in transit, the club contacts designated on the MASC website shall be included in the notification list. In this instance, a representative of the hosting club should remain at the field site until the scheduled start time of the next game after the declaration of unplayability has been made to inform those who arrive to play.
It is the responsibility of the visiting clubs to ascertain that contact names listed on the League website are correct, and that telephone, mobile phone and fax numbers, e-mail address and other means of contact are correct, in working order and useful for contact during weekend days.
MASC, clubs, teams, players, parents, and spectators are guests of the facilities at which games are played. Adherence to a strict Leave no Trace Policy is required. Everyone should always respect the property on which they play. Any items brought in, should also be taken out. This means that no trash is to be left at the fields. Fields and associated areas should always be left in better condition than upon arrival.
Always remember that use of these fields is a courtesy extended to MASC that can be revoked. Please be a good guest so as to be welcomed back in the future.
Information on the MAPLE Qualification Tournaments has been poste on the MAPLE Web Site at:
http://www.maplesoccer.com/pages/36_qualifying_tournaments_spring.cfm
Detailed instructions have been posted in the forms area of the web site with respect to the required steps and items necessary for rosters, passcards, adding and dropping players. Those involved with such procedures need to make themselve familar and follow the instructions.
REGISTRATION SUBMISSION UPDATE!!!
Over the past year or so, we have had a number of inquiries about the security of our registration files. Since most clubs are sending these to us via the internet, we have a responsibility to ensure that personal data is protected to the greatest extent possible. Toward that end we have made the decision to require that the files come to us in an encrypted format. This ensures a much higher degree of certainty that the files are protected.
We will give all clubs two options to accomplish this.
Option 1. SSL. Secure Sockets Layer (SSL) technology. An SSL enables encryption of sensitive information during online transactions.
This option will require no additional work on your part and well ensure your data is more secure than just emailing us a file. You will access this option via our web site, www.mayouthsoccer.org . After selecting Registrations you will find the “submit registration files” option. There you will find the instructions and another link to the SSL.
Option 2. For those who want an additional level of security, we will direct you to our technology consultant who will walk you through the process. This is slightly more involved, requires the downloading of some free software, and the use of something called a “public key” which we will provide. This method is more secure than SSL, however either method will be a significant upgrade over our current process.
If you want to use option 2, please contract Rachel Woo and she will direct you to Dave Wheeler, our consultant.
Some many say, why the fuss. Well, if you have ever been a victim of identity theft, you will understand why we are instituting these measurers. We want to take every reasonable step to protect your data.
When you send this information to the Mass Youth Soccer office, please include your club's name in the email subject line. We would also appreciate it if you would send an e-mail to Rachel Woo advising her that the file has been sent would be appreciate. The Fee Submission Form can be saved and sent as an attachment to rwoo@mayouthsoccer.org. If you are a new registrar and need assistance in the submission process, please contact Rachel (ext. 236 or rwoo@mayouthsoccer.org) at the Mass Youth Soccer Office.
Legislation has made it mandatory that a CORI background form must be completed for every adult volunteer. If you completed this form after June of 2005 and you have not changed your last name, you do not need to complete another form at this time. NEW -- The adult name must be shown as the legal given name. Please refrain from using a nickname. This means that your registration file must have also have the legal name shown for all adult/coach volunteers. DATE OF BIRTH IS MANDATORY FOR ALL AFFILIATES. No adult will be considered registered unless a correct date of birth is in your file.
You are reminded that the affiliation fee is $11.00 per player and $11.00 per adult. The 08-09 fee submission form reflects this fee. You are reminded that you must affiliate all recreational and in-town players, coaches, assistant coaches, managers, administrators and board members as well as other volunteers who assist the program, etc. as well as those involved with travel and premier teams.
Please note that the required Certification Statement is now included in the Fee Submission Form.
Membership Forms and Pass Cards are available through our website.
Thanks for your advanced assistance and cooperation.
Richard Braney
Office Manager
512 Old Union Turnpike
800-852-8111 ex222
rbraney@mayouthsoccer.org